FINANCIAL MANAGEMENT

BOOKKEEPING SERVICES

Maintaining a comprehensive audit trail of all client financial transactions including purchases, sales, receipts and payments by an individual or an entire organization.

Secretarial and Executive Assistance – Staffing our clients with the right managerial and operational support to accomplish their productivity, financial and marketplace goals.

bookkeeping_services

Maintaining day to day financial transaction records can be cumbersome and tricky task. KALOUPI professionals will lend their expertise and in depth knowledge of all accounting and book keeping functions, maintaining a comprehensive audit trail of all your financial transactions including purchases, sales, receipts and payments by an individual or an entire organization.

We also support our clients with Secretarial and Executive Assistance – Staffing our clients with the right managerial and operational support to accomplish their productivity, financial and marketplace goals. With KAPOUPI, you will no longer be required to spend hours to check and recheck for errors.

We are single source accounting solutions provider offering a full range of bookkeeping and accounting services for government contractors. We partner with you as your bookkeeper, accountant, controller, financial advisor or the entire gamut of accounting services depending on your requirement. Now, you can financial backend worries to us and focus on your business goals and competitive bidding better to secure government contracts by concentrating on the opportunities.

All of KALOUPI services can be scaled up during rigorous audits as well as scaled down when not necessary depending on client requirement. We keep the pace up with your work flow and provide efficient and accurate risk free management of your entire accounting requirement.

KALOUPI works with well known accounting software as Deltek GCS , Deltek Cost Point & Quickbooks which are time tested and proven being specifically designed for businesses selling services to US Federal Government. This eliminates confusion and provides a centralized web based solution for your business as per US audit norms.

Our team of professionals works with you right from planning through the final implementation phase to ensure that the selected software features are a perfect fit for your business; putting in place an integrated system with operations as well as trouble shooting your business specific issues.

KAPOUPI also helps you with bank reconciliation which is the crux of all your business dealings ensuring that the company’s records are in sync with the bank’s records. To minimize any implications later, it is advisable to carry out such reconciliations at frequent intervals. These must be completed with a journal entry into company’s accounting records.

KALOUPI is a single source solution provider for your book keeping and entire accounting needs in following disciplines:

Account Receivable (AR)

  • Control on Account Receivable (AR) (Application of funds with systematic manner as per invoice paid) and Reconcile AR account.
  • Provide monthly (AR) aging report to management.
  • Identify old outstanding with specific Invoice. Intimate & diagnosis payment issues with related person.

Accounts Payable (AP)

  • Update entries as per billable and non billable task.
  • Update & correct entries as per related expense account.
  • Reconcile vendor GL.
  • Identify & resolve payment issues with vendor.
  • Release vendor payment as per payable invoice via wire / ACH.

General Ledger (GL)

  • Day to day Book keeping of all transactions.
  • Maintain general ledger and Reconcile G/L account.
  • Overseas and enter and post all proper General Journal entries including reversing, recurring and adjusting journal.
  • Create and ensure proper depreciation schedules.
  • Create and ensure proper recording of prepaid expenses.

BANK RECONCILIATION

  • Update & record all transaction with systematic manner ( AR, AP pre-authorized entries )
  • Reconciliation of bank Operating and Line account.
  • Update bank balances and fund availability to respective person.

Web Timesheets

  • Performing role of an Administrator for WEB Portal for timesheets.
  • Update new consultant in web portal and assign required contract in web portal.
  • Updating T & E (to Allocate Employees & Defining Supervisors) in Deltek GCS.
  • Provide Information to New consultants to enable them to update their time on WEB Correctly.
  • Resolving Consultants / Employees issues, if any, regarding Payroll / WEB Portal. Various problems such as Login Locking, Timesheet Saving Problem, Contract Expiry etc.)
  • Collecting Timesheets from Consultants & Employees in time for PAYROLL & Billing.
  • Loading WEB Approved Timesheets Data in Deltek GCS.
  • Re-class the timesheets if required (incorrect Labor Category, Account Code or Pay Type)
  • Remove Consultant / Employee from WEB / GCS in case of Termination.

Payroll

  • Responds to all payroll related inquiries from staff ( Consultant / W2).
  • Payroll Process thru ADP System.
  • Overseas timesheet entry, interface with the payroll provider and posts all payroll and payroll related transactions to the accounting system.
  • Overseas all payroll related activities which include: pretax withholdings and their distributions, maintaining leave balances, appropriate month end payroll liabilities computation and posting, distribution of payroll taxes and G/L reconciliation to the payroll JE.
  • Ensures distribution of W-2’s and 1099’s at year end and acts as liaison between payroll provider and staff for any problems.

MIS Reporting

  • Preparation of monthly financial statement (Profit and Loss statement / Balance sheet).
  • Comparative data analysis with last year statement with current statement.
  • Comparative data analysis with Budget v/s Actual.
  • Bank balances with cash availability.
  • Other reports as required by management.

Audits

  • Assist in reporting to bank, auditors, and agencies.